Local specialized organization/s for the purposes of the awareness raising and educational campaigns (Masalli and Baku)

Dear Sir/Madam,

 

UNFPA CO in Azerbaijan hereby solicits a quotation for the following service:

Project Title: Addressing rights and well-being of women with disabilities and veterans of the Nagorno-Karabakh conflict

Position: Local specialized organization/s for the purposes of the awareness-raising and educational campaigns

 

SCOPE OF WORK OF THE ASSIGNMENT:

 

Within the Output 3, to contribute to elimination of the attitudinal barriers that hinder full and effective participation of persons with disabilities in society on an equal basis with others, the project is seeking the services of the local specialized organization/s for the purposes of the awareness raising and educational campaigns to be held in Masall and Baku (Binagadi, Xirdalan, Garadagh) districts. 

 

This Request for Quotation is open to all legally-constituted organizations that can provide the requested services and have legal capacity to perform in the country.

 

  1. About

 

UNFPA is the United Nations sexual and reproductive health agency, with the field offices present in more than 150 countries across the world and a large number of people employed as international and local staff members. The UNFPA office in Baku employs a team of eight persons engaged in the implementation of the projects and programmes in the field of family planning, gender equality and population dynamics.

 

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us

 

UNDP is the development arm of the United Nations system, with presence in over 170 countries. Globally the organization employs 17,000 people and manages a budget of USD 5 billion annually. The UNDP office in Baku employs a team of 55 professionals and currently manages a portfolio of projects in areas of inclusive growth, environmental protection and good governance.

 

II –Terms of Reference (ToR)

Is attached to the file.

Background

 

UNFPA and UNDP have initiated a new partnership with the Ministry of Labour and Social Protection of the Population (MLSPP) through joint Addressing rights and well-being of women with disabilities and veterans of the Nagorno-Karabakh conflict project. The joint project aims to complement the Government efforts to protect, respect and fulfil the rights of persons living with disabilities with specific focus on women and war veterans of Nagorno-Karabakh conflict as regards their protection and well-being in the area of inclusive employment and the rights of persons living with disabilities with the focus on women with disabilities and war veterans.

 

The project aims to enable inclusion and participation of the persons with disabilities in various aspects of life. The project also envisions series of interrelated activities on producing improved data and evidence for informed policymaking, increased awareness of the decision makers and the population on particular vulnerabilities of the persons with disabilities as well as an exchange of good practices both within the country and in the region.

 

The project is a joint programme funded by the Government of Azerbaijan, and co-funded by UNDP and UNFPA.

The key government partner for the project is the Ministry of Labour and Social Protection of the Population. The project will also be implemented in close partnership with the State Committee for Family, Women and Children’s Affairs and the State Statistics Committee. Active partnerships with local authorities, public and private sector agencies, media, communities, and NGOs will be sought for the successful implementation of the programme.

 

The project will be implemented in Baku city districts (Binagadi, Xirdalan, Garadagh), and Masalli region. An estimated 1,500 vulnerable individuals will benefit, directly and indirectly, from improved livelihoods opportunities and accessible space. The availability of quantitative and qualitative data on the particular vulnerabilities and capacities of the target groups will be improved; and changes in public perceptions will be promoted to reduce stigma and discrimination against PwDs.

 

Purpose

 

The project aims at closely engaging with the Government and the local communities to foster development of the environment conducive to elimination of stigma towards persons with disabilities.

 

The specific components of the subject assignment are as follows:

 

  • Identify the selection criteria (age, sex, disability status, etc.) for the target groups to be engaged in the planned campaigns in close partnership and coordination with the project donors and partner organizatins;
  • Design and organize advocacy events targeting the decision-makers to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans;
  • Design and organize advocacy events targeting the private sector companies’ representatives to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans and support the project action aimed at economic empowerment of persons with disabilities;
  • Design and organize short information sessions for the community groups to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans as well as available protection mechanisms;
  • Use the training package developed in the frames of the project for the purposes of all campaign components;
  • Design and implement the campaign’s communication strategy/plan to ensure that the project action is widely publicized through various communication channels including social media.

 

Responsibilities of the sub-contractor

 

The project aims at closely engaging with the Government and the local communities to foster development of the environment conducive to elimination of stigma towards persons with disabilities.

 

The specific components of the subject assignment are as follows:

 

  • Identify the selection criteria (age, sex, disability status, etc.) for the target groups to be engaged in the planned campaigns in close partnership and coordination with the project donors and partner organizations;
  • Design and organize advocacy events targeting the decision-makers to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans;
  • Design and organize advocacy events targeting the private sector companies’ representatives to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans and support the project action aimed at economic empowerment of persons with disabilities;
  • Design and organize short information sessions for the community groups to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans as well as available protection mechanisms;
  • Use the training package developed in the frames of the project for the purposes of all campaign components;
  • Design and implement the campaign’s communication strategy/plan to ensure that the project action is widely publicized through various communication channels including social media.

 

Deliverables:

 

  • Identify the selection criteria (age, sex, disability status, etc.) for the target groups to be engaged in the planned campaigns in close partnership and coordination with the project donors and partner organizations – September, 2019
  • Design and organize advocacy events targeting the decision-makers to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans – October 2019, May 2020
  • Design and organize advocacy events targeting the private sector companies representatives to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans and support the project action aimed at economic empowerment of persons with disabilities – October 2019, May 2020
  • Design and organize short information sessions for the community groups to increase their awareness and knowledge of the issues concerning the rights and well-being of women with disabilities and war veterans as well as available protection mechanisms – October 2019, May 2020
  • Use the training package developed in the frames of the project for the purposes of all campaign components – Throughout the project implementation
  • Design and implement the campaign’s communication strategy/plan to ensure that the project action is widely publicised through various communication channels including social media – September 2019
  • Reporting to UNFPA in accordance with the attached ToR

 

Contract duration: September 20,2019 – May 20, 2020

 

  1. Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

 

Name of contact person at UNFPA: Ms. Yegana Ismailova
Tel Nº: +99412 4922470
Fax Nº: +99412 4922379
Email address of contact person: Ismailova@unfpa.org

 

The deadline for submission of questions is 12.09.2019, 12:00, Baku time. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.

 

  • Content of quotations

Quotations should be submitted as a hard copy or in a single e-mail whenever possible, depending on file size. Quotations must contain:

 

  1. Technical proposal, in response to the requirements outlined in the service requirements / TORs.
  2. Price quotation, to be submitted strictly in accordance with the price quotation form.

 

Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in PDF format.

 

  1. Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the contact person indicated below no later than: Friday, September 13, 2019 at 12:00 Baku time.

 

Name of contact person at UNFPA: Ms. Yegana Ismailova
Email address of contact person: Ismailova@unfpa.org

 

Please note the following guidelines for electronic submissions:

  • The following reference must be included in the email subject line: RFQ Nº 010/2019 – Addressing rights and well-being of women with disabilities and veterans of the
  • Nagorno-Karabakh conflict. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
  • The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.

 

  1. Overview of Evaluation Process

Quotations will be evaluated based on the technical proposal and the total cost of the services (price quote).

 

The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals will be evaluated for technical compliance prior to the comparison of price quotes.

 

  1. Award Criteria

UNFPA shall award a Purchase Order / Professional Service Contract to the lowest-priced most technically acceptable offer.

 

 

  • Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of contract to increase or decrease by up to 20% the volume of services specified in this RFQ without any change in unit prices or other terms and conditions.

 

  • Payment Terms

UNFPA payment terms are net 30 days upon receipt of invoice and delivery/acceptance of the milestone deliverables linked to payment as specified in the contract.

 

  1. Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s Policy regarding fraud and corruption is available here:  Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.

 

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the Office of Audit and Investigation Services of UNFPA as well as with any other oversight entity authorized by the Executive Director of UNFPA and with the UNFPA Ethics Advisor as and when required. Such cooperation shall include, but not be limited to, the following: access to all employees, representatives, agents and assignees of the vendor; as well as production of all documents requested, including financial records. Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the contract, and to debar and remove the supplier from UNFPA’s list of registered suppliers.

 

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

 

  1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

 

  1. RFQ Protest

Bidder(s) perceiving that they have been unjustly treated in connection with the solicitation or award of a contract may submit a complaint directly to the Chief, Procurement Services Branch at procurement@unfpa.org.

 

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Head of the Business Unit, Dr. Farid Babayev, UNFPA Assistant Representative at babayev@unfpa.org. Should the supplier be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact the Chief, Procurement Services Branch at procurement@unfpa.org.

 

  • Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).

 

Please click here for more information.

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